Supporting the Nation's Judicial System & the Public it Serves

Grant Management

All awards made in FY 2021 and forward are required to be managed in the Grant Management System (GMS), including submission of all required reports, documents and requests for reimbursement. Grantees with open awards made prior to FY 2021, may elect to create a new account and complete all requirements in GMS. Otherwise, reports for awards made prior to FY2021 made be submitted to contact@sji.gov using the forms on this page. Refer to the Grant Management Guide for additional information.

Reporting Requirements

Recipients of SJI funds must submit Quarterly Progress and Financial Status Reports within 30 days of the close of each calendar quarter (that is, no later than January 30, April 30, July 30, and October 30).

Program Progress Reports shall include a narrative description of project activities during the calendar quarter, the relationship between those activities and the task schedule and objectives set forth in the approved application or an approved adjustment thereto, any significant problem areas that have developed and how they will be resolved, and the activities scheduled during the next reporting period. Failure to comply with the requirements of this provision could result in the termination of a grantee's award.

A Financial Status Report is required from all grantees for each active quarter on a calendar-quarter basis. This report is due within 30 days after the close of the calendar quarter. It is designed to provide financial information relating to SJI funds, state and local matching shares, project income, and any other sources of funds for the project, as well as information on obligations and outlays.

The Final Progress Report should describe the project activities during the final calendar quarter of the project and the close-out period, including to whom project products have been disseminated; provide a summary of activities during the entire project; specify whether all the objectives set forth in the approved application or an approved adjustment have been met and, if any of the objectives have not been met, explain why not; and discuss what, if anything, could have been done differently that might have enhanced the impact of the project or improved its operation. In addition, grantees are required to submit electronic copies of the final products related to the project (e.g., reports, curriculum, etc.). These reporting requirements apply at the conclusion of every grant.

Request For Reimbursement of Funds

Recipients of SJI funds must submit Quarterly Progress and Financial Status Reports within 30 days of the close of each calendar quarter (that is, no later than January 30, April 30, July 30, and October 30).

 

  • Videos
    A series of videos are available about how to use the SJI GMS to apply for and manage grants.
  • SJI Grant Application Guide (PDF)
    Provides information for applicants on grant types, application requirements, application review criteria, steps for application submission, and a summary of post award reporting.

 

  • SJI Grant Management Guide (PDF)
    A reference to be used by grantees to assist in achieving full compliance with all grant reporting, and fiscal and programmatic management requirements.

Form F (Financial Status Request)
Used to report disbursements and unpaid obligations, by source of funds, for each awarded grant project.

 

Form Q (Quarterly Progress Report)
Used to report project activities during the calendar quarter, the relationship between those activities and the grant project objectives, and activities planned for the next reporting period.

 

Form R (Request for Reimbursement)
Used to request reimbursement from SJI for grant project expenditures.

 

SF 3881 (Automated Clearing House/Misc Payment Enrollment Form)
Used to request reimbursement from SJI for grant project expenditures.